Instructions to Timekeeping Calculation

Item description

After having all the information of: Shift registration, timekeeping data, overtime registration data (if any), absent registration data, maternity registration data ... then this section will guide to calculating timekeeping.

In addition, if there is a lack of timekeeping that leads to the software cannot calculate it, users can add information in this step.

Implementation instruction

In the Task bar, choosing -> the interface will display as the Figure VI.8.1

VI.8.1

Timekeeping calculation guiding

There are 2 methods

• Method 1: Calculation based on employee’s code. (Figure VI.8.2).

Step 1: Type the employee’s code.

Step 2: Choosing the day and month need calculation. For example, select May 10, 2020 as shown in Figure VI.8.2, which means timekeeping calculation in May 2020.

Step 3: Click the CALCULATE button. After calculating, click the Search button to display the calculation result.

VI.8.2

Method 2: Calculation timekeeping for all employees. (Figure VI.8.3)

Step 1: In the Function box, choosing Calculation timekeeping.

Step 2: Click Implementation.

Step 3: Select filter values by location and by time

Step 4: Click Implementation.

Step 5: Click OK for calculation or Cancel.

VI.8.3

Timekeeping data additional guidance

If the case lack of timekeeping data such as: time in/out data, register the shift .... The software cannot logically perform to calculate timekeeping, it is possible to add timekeeping data at this function.

To add data, follow the instructions in the section II.2.

1. Interface Explanation

• Work hours: In case the data grid does not display employees' timekeeping, users can add the work hours here or in other sections.

• Source of input: This information will show that data is inputted by user or calculated by software

Instructions to edit, delete and export data

To edit, delete and export data to Excel file, follow the instructions in the section II.3, II.4, II.5, II.6.

1. Reports explanation

• General timesheet (using symbols): A list of employees working each day (X - full shift, X1 - full shift plus 1 hour overtime, CP - vacation, kp - unauthorized absences). Figure VI.8.4

VI.8.4

Detailed timekeeping table: A detailed report including information: how many working hours, how many overtime hours, how many hours are added under the regime…

• When the detailed timekeeping Table is exported, the interface will appear a window as shown in Figure VI.8.5. Then select the filter criteria to shown on the report.

VI.8.5

Explanation some of the filtering criteria (Figure VI.8.5):

• In the dialog box containing many working time codes, depending on the user's request, select one or more codes to appear on the report.

• QV, QR hours display: Select to show the time in/ out.

• TC registration display: Select to display overtime register

The report of Detailed timekeeping table will be in excel format as the Figure VI.8.6

VI.8.6

Timekeeping table for salary calculation purpose: It is timekeeping summarized by day, and can view the data on the grid as shown in Figure VI.8.7 or view it as a timesheets voucher to print as the Figure VI.8.8.

VI.8.7

VI.8.8

Summary of timekeeping: it is a summary of working hours, leave registration, come late/ leave early hours in a period for all employees.

• List of employees who do the 7-hour regime: is a list of employees work 7-hour regime.

• Overtime report: A summary of overtime in a period of time for all employees. (sort by employees)