# Instructions to export the Report file

## **Section Content**

This section guides how to export report files in grid view and view as Excel file

## **Implementation Instruction**

### **View report on data grid**

![II.6.2](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTrXADsW7HJpBHbwK3%2F0.png?generation=1615425578034568\&alt=media)

Follow the steps (Figure II.6.2)

* Step 1: Click the Function box to display a list of reports
* Step 2: Select the report to view
* Step 3: Click **Implement**.
* Step 4: Select the information on the dialog box just appeared.

![II.6.2](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTrXAE89lIbp4RmALy%2F1.png?generation=1615425578049875\&alt=media)

Example: (Figure II.6.2) In the Location Tab: choose to export data of X01 Department, AUDTO Department, KCS Group.

 In Tab From Date to Date: select to export data from February 1, 2020 to February 29, 2020

* Step 5: Select **View on grid**.
* Step 6: Click **OK** to continue or click **Cancel** to cancel

The report will display on the grid as Figure II.6.3

![II.6.3](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTrXAFwlG94LwJG2UI%2F2.png?generation=1615425578043329\&alt=media)

### **View report as excel file**

* From Step 1 to Step 4: Implement the same part **a**
* Step 5: Select **Export to Excel**, then click **OK** to export the report as Excel or **Cancel** to cancel the order. Figure II.6.4.

![II.6.4](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTrXAG50w1rmO2tSh0%2F3.png?generation=1615425578053656\&alt=media)

* Step 6: Rename the report file (if necessary) and select a folder to save. Example: Figure II.6.5

![II.6.5](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTrXAHJHGQTL-PvITH%2F4.png?generation=1615425578051256\&alt=media)

**Noted:** The name of folder and Excel file must be writing closed together and no accent, no special characters.