# Instructions to register the Outgoing Employee information

## **Function description**

This function helps to manage information about going outside during working hours of employees.

## **Implementation instruction**

### **Instructions to register information**

In the Task bar, choosing ![](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTufcqoWfYbjG0u5jI%2F0.png?generation=1615426403178476\&alt=media) .

Implementation to register same as the Instructions in the section **II.2**. and then the data will be displayed as the Figure VI.4.1.

![VI.4.1](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTufcr6KkazXvVf6Nc%2F1.png?generation=1615426403266323\&alt=media)

**Interface Explanation**

* The hour of going outside deducted from working hour: The time of going outside during working time.
* Total hours of going outside: Is the hours of going outside, including breaks time between shift.

### **Instructions to edit, delete and export data**

To edit, delete and export data to Excel file, follow the instructions in the section **II.3, II.4, II.5, II.6.**

1. **Reports explanation**

![](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTufcsHSby1NUi6fQG%2F2.png?generation=1615426403173177\&alt=media)

* Table of employees going outside from the timekeeping data: An analysis table from the actual working attendance data of the employee.
* Table of approved absent in details: A list of employees is going outside in details and input by user.

![](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTufctwfQbPuV_3IxM%2F3.png?generation=1615426403195979\&alt=media)

* The general table of approved absence: A list of employees is going outside in the choosing period

![](https://2677856120-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2Fsmartbooks-hrm-guideline%2F-MVTq_WybVhmUCKSlrva%2F-MVTufcuFmiEl0ilCY0V%2F4.png?generation=1615426403174319\&alt=media)