Salary calculation

Function description

This function uses to calculate salary and manages the salary reports.

Implementation Instruction

In the taskbar, select .

VII.9.1

Guide to calculate salary

Salary Calculation task: Month Salary, Resignation Salary, Resignation allowance, Unused Annual leave payment, annual leave retrospect, Child support, PIT Finalization, bonus 30/4-1/5, bonus 2/9, bonus 13th month. Each the salary calculation task will be corresponding to a tab on the interface.

Guide to calculate the monthly salary

The steps to calculate salary (7 steps - Figure VII.9.2)

Step 1: Select Monthly salary Tab

Step 2: In the Function box selects Salary Calculation

Step 3: Click the Implementation

Step 4: Select the month is calculated the Salary

Step 5: Click OK to calculate salary or Cancel to cancel.

VII.9.2

Step 6: Select the folder to save the payroll-> Click Save

Step 7: The interface will appear a dialog box and ask “Do you want to save salary data?” As Figure VII. 9.3

VII.9.3

Step 8: Click "Yes", the payroll will be exported into Excel file and saved in the database.

Click “No” the payroll only exports to excel files and not save in the database. In the future, the user cannot export this payroll information

VII.9.4

Instructions to calculate the salary:

• The steps are similar to calculate the monthly salary

• Noted: Users need to input the resignation time of salary calculating for employees.

Instructions to calculate the resignation allowance:

• The steps are similar to calculate the monthly salary

• Noted: Users need to input the calculating time of resignation allowance for employees

Instructions to calculate the annual leave payment (for the resignation employees)

• The steps are similar to calculate the monthly salary

• Noted: Users need to input the resignation time of employees.

Instructions to calculate the Child support (for the resignation employees)

• The steps are similar to calculate the monthly salary

• Noted: Users need to input the calculating time of child supporting for the resignation employees.

Instructions to PIT Finalization

• This function uses to calculate PIT Finalization by month

• The steps are similar to calculate the monthly salary

Instructions to calculate the bonuses of 30/4 - 1/5, and the 13th month salary

• The steps are similar to calculate the monthly salary

Instruction lock – unlock salary

After completing the salary calculation, it is necessary to lock the salary to secure the data. The steps implement the lock or unlock salary (Figure VII. 9.5):

Step 1: Select Payroll in the Function box

Step 2: Click Implementation

Step 3: Tick the salary line need to lock or unlock

Step 4: Click the lock or unlock button (right top corner)

VII.9.5

Noted:

• In the “Status” column: There are 2 data displaying the digit “0” or “1” (“1”: meaning that the salary line has been locked; “0”: meaning that the salary line has not been locked)

• PayDate Column: The date column pays the salary. This column uses to determine the month of salary payment for the PIT finalization purpose.

Instruction to print pay-slips

There are 5 steps to print your paycheck (Figure VII.9.6):

Step 1: Tick the line need to print the pay-slip

In case of printing the pay-slip for all of employees: Tick the left box next to the headline “Status”

Step 2: Select Print the Pay-slip in the Function box and then Click the Implementation button

Step 3: Select the month to print and then select Preview the File

Step 4: Click OK

VII.9.6

Step 5: Click icon to print pay-slip (Figure VII.9.7).

VII.9.7