SmartBooks.HRM Guideline
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  • SOME DEFINITIONS
  • GENERAL GUIDANCE
    • General interface
    • Instructions to create data
    • Instructions to edit data
    • Instructions to delete data
    • Instructions to export data from the grid into Excel files
    • Instructions to export the Report file
    • The effect of the REFRESH button is on the software
    • Instructions to changing Languages
    • The Utility Group the Data on grid
    • The Utility Filter Data on the grid
  • INSTRUCTION TO LOG IN - LOG OUT - EXIT THE SOFTWARE
  • GENERAL SETTINGS MODULE
    • GENERAL SETTINGS MODULE
    • Company information
    • Structure of the Departments, Divisions in the enterprise
    • The Create / Adjust Position Item
    • The Create / Adjust Position Type Item
    • The Create/ Adjust Job Titles Item
    • The Create/ Adjust Labor Contract Item
    • The Create/ Adjust Contract Process Item
    • The Create/ Adjust leave type Item
    • The Create/ Adjust Regions Item
    • The Create/ Adjust Hospital Item
    • The Create/ Adjust Hazards Item
    • The Create/ Adjust Job Code Item
    • The Users List Item
    • The Register User Permission Item
    • The Item of Create/ Adjust holiday or leave
    • The Item of Create/ Adjust working shift for the company
  • EMPLOYEE INFORMATION MANAGEMENT MODULE
    • The Employee Information Item
    • The Item of Family Information and Employees enjoy the baby regime
    • The Item of Changing employees’ location between Departments/ Groups…
    • The Item of Position change
    • The Resignation Item
    • The Disabled Employees List Item
    • The Disciplinary violations management Item
    • The Item of Protective Clothing Distribution
  • TIMEKEEPING MODULE
    • Instruction to register overtime
    • Shifts registration for employees
    • Instructions to Get Data from Timekeeping Machine
    • Instructions to register the Outgoing Employee information
    • Maternity Registration Instructions
    • Instructions to register for Leave one or half day
    • Instruction to Register for Leave by hour
    • Instructions to Timekeeping Calculation
    • Instructions for checking Unusual timekeeping
  • THE SALARIES CALCULATATION MODULE
    • List of Dependents Item
    • Setup The Pay Grade
    • Setting the workmanship Group, Level
    • Registration A Pay Grade for Employees
    • Register the workmanship level for employees
    • Fixed Salary Item
    • Amounts Generated (Increase / Decrease)
    • The Contract Management Item
    • Salary calculation
  • INSURANCE MODULE
    • Social Insurance Books Management
    • Health insurance Card Management
    • Insurance Report
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  • Content description
  • Implementation instructions
  • Shifts registration instructions
  • Instructions to edit, delete and export data

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  1. TIMEKEEPING MODULE

Shifts registration for employees

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Last updated 4 years ago

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Content description

This item manages the shift registration for employees.

Implementation instructions

Shifts registration instructions

In the Task bar, choosing .

Shifts registration implement same as the Instructions in the section II.2. and then the data will be displayed as the Figure VI.2.1.

VI.2.1

  1. Explanations

  • From date, to date: is the time of the effective shifts. If it is a fixed shift, the To date column is blank; if it is a temporary shift, the information must be fill in the To date column.

  • Registration type:

      • Digit 0: is a fixed shift.

      • Digit 1: is a temporary shift.

  • Bonus hours: Is the number of hours added if working full time of the shift. Using in case the enterprise adds working hours to employees as a reward

  • Overtime in advance: In the case register an Overtime in advance for employees, this Interface can also support. Users can choose registration overtime in advance here.

Note: If Worker A registers the fixed shift 01 from April 1, 2020 then he registers temporarily shift 02 from April 5, 2020 to April 10, 2020. The working time of this worker as follows:

From April 1, 2020 to April 4, 2020 is Shift 01;

From May 5, 2020 to April 10, 2020 is Shift 02;

From April 11, 2020 onwards is Shift 01.

Instructions to edit, delete and export data

To edit, delete and export data to Excel file, follow the instructions in the section II.3, II.4, II.5, II.6.

  1. Reports explanation:

  • List of registered shifts by day: A list of employees who register shifts by day.

  • The list of shift registration in a period of time: A list of employees who register shifts in a period of time.

  • Detailed shift table: A list of detailed shifts of employees for the reporting period.

  • List of unregistered shifts: This is a list of employees who have not registered shifts and do not register for leave.

  • The list of wrong shift registration: is the list of employees who registered for 02 consecutive shifts but not separated at least 12 hours.

  • Aggregate number of shifts: is a summary of the number of employees working by shifts, by day of a division.